ANDHRA PRADESH STATE ROAD TRANSPORT CORPORATION
Office of the Managing Director
Mushirabad; Hyderabad-624
No:SA1/255(167)/2006-PO.III
Sub: OUTSOURCING – Outsourcing of Attenders at Depots/Units in APSRTC – Guidelines issued – Reg.
Ref: 1) Circular No.PD-38/2006, Dated 09.09.2006.
2) Circular No.PD & MED No.22/2007, dated 25.4.2007.
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1) Detailed instructions have been communicated on the procedure for outsourcing of certain activities at Depot Garages vide the Circulars cited.
2) As part of the productivity improvement exercise, a decision was taken during the year 2000 to re-categorise the Attenders and Sweepers into the productive category of Shramiks. Ever since, there is no recruitment in the category of Attenders. In view of the difficulties being experienced on account of shortage of Attenders, a decision has been taken to outsource this category also.
3) The following guidelines are issued for outsourcing the works of Attenders.
i) In order to assess the requirement of Attenders at Depots and Non-Operational Units in the Region/Zone as well as Corporate Office, the following Officers have been nominated to constitute a committee.
a) Depots & NOUs of the Region : Dy.CTM, PO and AO of the Region
b) ZNOUs : Dy.CPM, Dy.CAO and Secretary(Zone)/WM of the Zone
c) Corporate Office: Dy.CPM(A), Dy.CAO(SP&A) and PO-II
(incl.APSRTC Hospital, Tarnaka & BBW/MYP)
ii) Calling of Tenders:
a) the Regional Manager, concerned shall call for the Tenders for the required number of Attenders and the number of persons to be deployed at each Office/Unit under his jurisdiction duly specified in the Tender Notification and in the Terms and Conditions of Tender application.
b) the Dy.CPM/Zone, concerned shall call for the Tenders for the required number of Attenders and the number of persons to be deployed at Non-Operational Units of the Zone duly specified in the Tender Notification and in the Terms and Conditions of Tender application.
c) the Chief Personnel Manager shall call for the Tenders for the required number of Attenders and the number of persons to be deployed at Units of Corporate Office (incl. APSRTC Hospital, BBW/MYP and Transport Academy) duly specified in the Tender Notification and in the Terms and Conditions of Tender application.
iii) Tenders may be called for from the Contractors irrespective of their possession of individual Code Numbers of PF & ESI.
iv) The minimum value of the contract shall be assessed based on the following three components:
a) The minimum wage to be paid @ Rs.3,900/- per month to Attender as per the rates communicated by the Government.
b) The statutory employer’s contributions payable in respect of the workers towards PF, EDLIF and ESI, etc., along with the administrative and inspection charges, wherever applicable.
c) Over and above the value of the aforesaid two components, a minimum profit margin of 7% in all the Units may be considered to be allowed for the Contractor.
v) It should be clearly mentioned in the Notification that if any Contractor quotes less than the above estimated value, such a quotation will automatically be disqualified and the Tender Committee shall not consider such quotation at any cost.
vi) Other things/conditions being equal, the priority in the allotment shall be given, to the ”LOWEST TENDERER”. In case of tie, preference shall be given to the tenderer who has been registered with Provident Fund and ESI authorities and having PF and ESI Code numbers over those not having the same.
vii) In case, there are more than one Tenderer registered with PF and ESI authorities and are holding PF and ESI Code numbers quoting the same lowest amount, allotment of contract shall be made on the basis of the Lottery.
viii) If the Lowest Monthly Remuneration quoted by any Tenderer not holding P.F & ESI Code numbers is less than the Monthly Remuneration quoted by the Tenderer with PF & ESI Code numbers, the Tender Committee shall have the right to negotiate with the Tenderer having PF & ESI Code numbers for reducing the Monthly Remuneration so as to give preference to him.
ix) The Tenderer should pay EMD amount @ 2.5% of the total notified value of the work-contract along with Tender Application through DD.
x) Successful Tenderer shall have to pay Security Deposit equivalent to One months’ contract amount within fifteen days from the date of allotment of tender.
xi) The contractor should deploy the person prescribed against the each Unit irrespective of his obligation to extend weekly rest to his persons, which he has to meet on his own arrangement. The employees have to strictly follow the Office timings allotted to them. The Unit Officer/Supervisor Incharge is authorized to change the Office timings based on the day to day requirement.
xii) The Successful Contractor should produce the persons, whom he proposes to deploy against the work, along with their certificates concerned, before the Tender Committee immediately on finalization of the Tender.
xiii) The successful Contractor / Agency has to furnish the passport size photographs of the Persons deployed by him for the contracted work, within 15 days of awarding contract containing the Name, Qualification, experience, age, Father’s name, residential address of each Person. The Contractor shall not change the person without prior approval of Unit Officer/ Supervisor In-charge.
xiv) In case the Contractor deploys any of his family member who are covered under the term “Family Members” as defined under Sub-Section 3 of Section 26 of the Minimum Wages Act, 1948, an Affidavit explaining the relationship and dependency shall be submitted, both by the Contractor as well as the reported family member of the Contractor individually.
xv) The working period of outsourced activity may be reckoned as 21st of previous month to 20th of the current month and take necessary steps to present the bill by the Contractor/Outsourcing Agency in time and ensure that the remuneration of the contract /outsourcing persons shall be paid on 1st of every month.
xvi) The Contractor / Outsourcing Agency has to pay the wages to the Persons as prescribed at para No.3(iv)(a) besides paying employer’s contributions towards PF, EDLIF and ESI etc. in respect of the Persons engaged. He shall produce a remittance certificate towards PF & ESI contributions at the time of submitting bill in the following month. Any excess deductions made by the Contractor/ Outsourcing Agency in violation of the instructions shall result in stringent action including termination duly protecting the interest of outsourced persons.
xvii) If any person of Contractor/Outsourcing Agency absents on a particular day, the corresponding wages has to be deducted from the Contractor in monthly remuneration bill.
xviii) The In charge Supervisor shall certify the claim submitted by the contractor with reference to the register maintained.
xix) In charge Supervisors shall maintain Registers regarding Attendance and works carried out by the person engaged by the Contractor.
xx) Two Sets of White Colour Uniform per year, shall be supplied to Attender category by the Contractor/Outsourcing Agency.
xxi) The Tools & Plants required for attending the assigned duties will be supplied by the Corporation.
xxii) In the event of the Contractor continuously defaulting and not supplying prescribed number of persons regularly, the Executive Director /Regional Manager concerned on the recommendations of DM /Unit Officer can terminate the contract with a month’s notice. In order to bridge the intervening gap of engaging another Contractor, the RM is empowered to engage any other Contractor on nomination basis at the old rates upto 3 months and ED Zone upto 6 months or till such time fresh tenders are called for and finalized whichever is earlier.
xxiii) The format of Tender Notice, Tender Condition and Deed of Contract as communicated vide Circulars cited at references 1 & 2 may be adopted duly carrying out the modifications wherever required.
4) TENDER COMMITTEES:
The following Committees shall be constituted to examine the Tenders and negotiate with Tenderers after short listing the tenders based on the total remuneration quoted and technical background of the Tenderer and finalize the same. The decision of the Committee is final.
At Corporate Office : Dy.CPM(A), Dy.CAO(SP&A) and PO-II
At Zonal Office : Dy.CPM(Zone), Dy.CAO(Zone) and Secretary(Zone)/WM
At Regional Office : Dy.CTM, PO and AO
Note: Approval of ED(A&P) & ED(Zone) concerned shall be obtained to the recommendations of Tender Committee Proceedings before allotting the work to the Contractor.
5) QUALIFICATIONS:
The persons to be deployed by the Contractor shall invariably possess the following qualification.
a) must have passed VII th Class or its equivalent examination.
b) must be above 18 years of age as on date of filing Tender.
6) EDs of the Zones are hereby authorized to accord sanction for the allotment of the above work contract to the successful contractor, recommended by the Tender Committee. The minimum period of contract shall initially be for a period of TWO years and extendable for one more year on similar terms and conditions and satisfactory performance of the contractor.
7) The other instructions issued from time to time in calling for and finalizing of tenders for awarding of work-contracts and the statutory obligations to be observed in respect of the contract persons after their deployment shall be followed accordingly.
8) This has the sanction of VC&MD with the concurrence of Chief Accounts Officer.
Necessary action shall be taken accordingly.
Sd/- B.S.R.MURTHY
EXECUTIVE DIRECTOR(A&P)
// ATTESTED //
DY.CHIEF PERSONNEL MANAGER(ADMN)
To
All Officers of the Corporation
Copy to: AG.RTC Branch, Mushirabad, Hyderabad.
Copy to: Secretary to Corporation, Board Office
Copy to: Secretary to Chairman / PA to VC&MD
Copy to: Dy.CAO(TA&INS) (10 copies)
Copy to: PRO/HO
Copy to: Training Officer/HO, for inclusion in monthly index of Circulars-(4 copies)
Copy to: General Secretary, APSRTC National Mazdoor Union, 20/1,
Vigyanpuri, Vidyanagar, Hyderabad.
Copy to: General Secretary, APSRTC Employees’ Union, Satyanarayana
Reddy Marg., Azamabad, Hyderabad.
Copy to: General Secretary, APSRTC Staff & Workers Federation, H.No.1-1-60/4,
N.V.Bhaskara Rao Smaraka Kendram, Hyderabad.
Copy to: General Secretary, APSRTC Security Staff Welfare Association, Hyd.
Copy to: Notice Board & In charge Record Room.
ANNEXURE
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The persons engaged as Office Attenders on outsourcing:
· Shall attend Office from 10.00 AM to 18.00 PM on all working days with an half-an hour Lunch time between 13.30 to 14.00 hours.
· Must attend to the work allotted by the Unit Officer / Supervisor promptly without wasting time.
· Shall follow Office discipline.
· Should not attend Office under the influence of liquor or Intoxicated condition.
· Should attend payment of telephone/Water/Electrical Bills etc. as entrusted by the Unit Officer/ Supervisor In-charge.
· Shall keep the Office premises, Furniture and Office equipments Clean and Tidy.
· Shall maintain the Crockery & Cutlery in the Office.
· Shall providing Drinking Water to the Office Personnel.
· And shall carry out any other job entrusted by the Unit Officer /Supervisor In-charge and other Assistants working in Office.
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