ANDHRA PRADESH STATE ROAD TRANSPORT CORPORATION

Office the Managing Director,

Mushirabad, Hyderabad - 20.

No. H1/468(1)/97-PO-III

CIRCULAR NO.PD-33/1997, DATE 05.05.1997

Sub: - MEDICAL ATTENDANCE :- Medical aid - Advances drawn for taking treatment at Hospital other than Corporation Hospitals and Dispensaries - Avoidable delays in clearance of advances - Procedure to be followed for drawing of advances under suspense account and clearing such accounts - Instructions - Regarding.

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        Competent Authority is sanctioning advances for medical treatment to employees and their family members at notified Hospitals under item No.13(c) of Section 9 (Medical Attendance) of Delegation of Powers 1994.   All the advances drawn for the Medical treatment at various Units are kept under suspension accounts till the final bill is attested by the competent medical authority.  In practice, it is found that the employees after taking cheques are not accounting for the amount drawn as advance on completion of their treatment.

        Due to non-submission of attested bills by the employees, the suspense accounts are not cleared by various Unit Officers.

        In order to regulate the advances sanctioned for special medical treatment, the following instructions are issued.

    1.    A new Account Head No. 2818 styled as "ADVANCE FOR MEDICAL TREATMENT" is hereby prescribed which shall come into force with immediate effect.

    2.    The advances sanctioned for special Medical Treatment of the employees and their family members shall be drawn under the above new Account Head.

    3.    The employee has to get the Final Receipts or vouchers from the Hospital, duly certified by Competent Medical Authority in Tarnaka Hospital (not less than the rank of Senior Scale) and submit the same to the Unit Officer within three months after the treatment for which the advance is sanctioned or within 30 days from the date of discharge of the patient whichever is earlier.

    4.    The employee has to remit the balance amount to the Unit Officer within thirty days from the date of discharge of the patient.

    5.    In case, the suspense account of advance for medical treatment is not cleared by the employee by submitting required vouchers and remittance of balance amount within the stipulated time, the Unit  Officer concerned should take necessary steps to recover the amount from his/her salary and other amounts payable to him/her from Corporation funds.

        The above instructions shall come into force with immediate effect.

        This has the concurrence of Chief Accounts Officer.

Sd/- EXECUTIVE DIRECTOR (A)

To

All Officers of the Corporation   

/ ATTESTED / /

SD/- PERSONNEL OFFICER (III)