CIRCULAR NO.PD- 37/2009, DATED 31.12.2009

Sub: PROVIDENT FUND – Maintenance of data/records to meet the Statutory requirements under EPF&MP Act 1952, in respect of the Workers/Hire-Bus Drivers engaged by the Work Contractors/Hire-Bus Owners – Reg

Ref: 1) Lr.No.AP/295/RO/HYD/AG.31/Enclosures to claims/07 dt.18.05.07 of Asst. PF Commissioner (AG-31)

2) Lr.No.AM(F)/756(1)/2007-EPS dt.26.5.2007 of Accounts Officer(FPS).

3) Cir.No.PD-28/2009, dated 08.05.2008.

4) Cir.No.PD-49/2008, dated 15.11.2008.

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The Asst.P.F. Commissioner (AG-31) through letter 1^stcited, requested Accounts Officer (FPS)/ APSRTC EPF Trust, to ensure while submitting the claim in Form No.10 D (for members pension), Form No.10 D (For Widow/Widower/Children Pension) and Form No.10 C (for Scheme Certificate/Withdrawal Benefit) that the enclosures as detailed in enclosed Annexure-I, Annexure-II & Annexure-III respectively are appended to the claims.

Accordingly, the AO(FPS) through letter 2^nd cited, communicated the said letter together with its enclosures to all the Unit Officers for necessary compliance. A copy of the letter 2^nd cited, together with its enclosures is annexed to this circular for ready reference of the Unit Officers.

Instructions were issued through circular 3^rd cited, advising all the Depot Managers to obtain the details of Drivers employed by the Hire bus owners as specified therein and furnish the same to Secretary, APSRTC EPF Trust along with the first remittance of PF&EDLIF contributions.

Instructions were also issued through Circular 4^th cited, on maintenance of certain records to meet the statutory requirements, duly specifying the same in respect of contract labour engaged by the contractors and forwarding their claims in the event of cessation or death as the case may be.

But, instances have come to notice that some of the Unit Officers are submitting claims for sanction of EPS with insufficient information/documents resulting in return of the same by the Secretary, PF-Trust for furnishing full information and there by delay in sanction of EPS. Further, the Unit Officers are not in a position to submit the settlement claims in respect of the Contract Labour / Hire Bus Drivers, especially in cases of death, due to non availability of the required statutory data that has to be maintained in the Units invariably. Non-settling of the claims in time will entail much hardship to the employees/family members of the deceased and additional financial burden to the Corporation besides penal action by the RPF Authorities.

In order to avoid legal complications and financial hardship to the employees/Ex-contract workers/Hire Bus drivers and the families of the deceased, all the Depot Managers/Unit Officers are once again advised to maintain the data/records that are required to be maintained under EPF&MP Act, 1952 as communicated through references cited, and forward the filled in settlement Claim Forms of EPF, EPS and EDLIF in all respects to the Secretary, APSRTC EPF Trust.

Failure to comply with the above instructions and to maintain the data/records required under EPF & MP Act, 1952 will be viewed severely and the Depot Manager/Unit Officer concerned will be personally held responsible for all consequences that may arise.

Encl: As above.

Sd/- D. VENU

For VICE CHAIRMAN &

MANAGING DIRECTOR

All Officers of the Corporation.

// ATTESTED //

DY. CHIEF PERSONNEL MANAGER (IR&W)

Copy to: RSr.AO/AG:RTC Branch, Mushirabad, Hyderabad.

Copy to: Secretary to Chairman/PS to VC & MD.

Copy to: Dy.CAO(TA&INS)

Copy to: PRO/HO for translation into Telugu.

Copy to: PO(Trg.)/HO, for inclusion in monthly index of Circulars (4 copies).

Copy to: Notice Board & Incharge Record Room.

ANNEXURE-I

(FOR CLAIMS SUBMITTED BY MEMBERS)

1	Form No.10 D	All columns adequately filled in. The last page statement showing breaks in service particulars/NCP Days from date of Joining to Date of Exit, November, 1995 wages and last full wages i.e. Pay + DA. Particulars of Family members should invariably tally with the FMC and Birth Certificates of Children.
2	Form No.4&5(PS)	Member’s date of Birth should invariably tally with F 10 D & with F3 (PS).
3	Form No.7(PS)	Member’s wages for the number of days for which wages earned for preceding 12 months from date of exit may be furnished. In vase if a member was in loss of pay for the above period. Please furnish the wages earned for the previous 12 months may be taken for the purpose of pensionable salary.
4	Photos	3 Post card Size group photos of member with spouse, with PF Account No. written on reverse duly attested by the AO (FPS)
5	FMC	Family members Certificate one copy.
6	Bank Account	Please enclose the first page of bank passbook duly showing the SB A/c. Number name and address of the Bank. Photostat copies in duplicate.
7	Re-instatement cases	If there were/are proceedings against the member the details of the case i.e., award granted by the court and consequently the action taken by the Employer.
8	Pension claim preferred by the Scheme Certificate Holder	To enclose the Original Scheme Certificate where already it was issued and pension is claimed consequently along with the Form No.10D, 3 Joint Photos, SB Account No. first page of Bank Pass Book duly attested the employer may be forwarded.
9	Medical Certificate from the Board	If the member is disabled and claiming for disabled pension.
10	Date of Birth of Children	Proof of date of birth of children below 25 years.

ANNEXURE-II

(FOR CLAIMS SUBMITTED BY THE MEMBER FOR S.C./WB)

1	Form No.10 C	All columns adequately filled in. NCP Days from date of Joining to Date of Exit, wages as on 15^th November, 1995 and last full wages i.e. Pay + DA. Particulars of Family members should invariably tally with the FMC.
2	Form No.4&5(PS)	Member’s date of Birth should invariably tally with F 10 C & with F3 (PS).
3	Form No.7(PS)	Member’s wages for the number of days for which wages earned for preceding 12 months from date of exit may be furnished. In vase if a member was in loss of pay for the above period. Please furnish the wages earned for the previous 12 months may be taken for the purpose of pensionable salary.
4	FMC	Family members Certificate one copy.
5	Bank Account	Enclose the first page of bank passbook duly showing the SB A/c. Number name and address of the Bank. Photostat copies in duplicate.

ANNEXURE – III

(FOR CLAIMS SUBMITTED BY WIDOW/WIDOWER & CHILDREN)

1	Form No.10 D	All columns adequately filled in. The last page statement showing breaks in service particulars/NCP Days from date of Joining to Date of Exit, November, 1995 wages and last full wages i.e. Pay + DA. Particulars of Family members should invariably tally with the FMC and Birth Certificates of Children.
2	Form No.4&5(PS)	Member’s date of Birth should invariably tally with F 10 D & with F3 (PS).
3	Original Death Certificate	Original Death Certificate along with two copies duly attested by the employer.
4	Form No.7(PS)	Member’s wages for the number of days for which wages earned for preceding 12 months from date of exit may be furnished. In vase if a member was in loss of pay for the above period. Please furnish the wages earned for the previous 12 months may be taken for the purpose of pensionable salary.
5	Photos	3 Post card Size group photos of the widow/widower with children whose age is below 25 years as on the date of exit/Dte of death, with PF Account No. written on reverse duly attested by the AO (FPS)
6	FMC	Family members Certificate one copy.
7	Bank Account	Please enclose the first page of bank pass book duly showing the SB A/c. Number,name and address of the Bank. Photostat copies in duplicate. The account number should be in same bank and same branch.
8	Descriptive Rolls	Descriptive Rolls in Triplicate of two eligible children.
9	Date of Birth of Children	Proof of Date of Birth of children whose age is below 25 years as on date of death of the member (SSC Marks memo if not studied, certificate issued by the competent authority.) or Registrar of Birth and Deaths or executive Gram Panchayat, Study Certificate from the school etc.)
10	If the claim is preferred by the nominee of Pensioner	If the pensioner or Scheme Certificate holder is died. The nominee has to submit the copy of PPO or Original Scheme Certificate as applicable along with descriptive rolls, Group Photos, original death certificate, Proof of birth of eligible children, SB Accounts Number etc.