ANDHRA PRADESH STATE ROAD TRANSPORT CORPORATION

 

Office of the VC & MD

Mushirabad, Hyderabad

No. SA/211(1)/11-PO(C)

 

NOTIFICATION NO.PD - 04/2011 Dated 03-02-2011

 

Sub:-    PMS – Development of Programme for generation of LSA Report – Communication – Reg.

Ref:-    Circular No.PD-69/2010, dt. 23-12-2010 issued for reduction of BSR and Personnel cost by taking measures for controlling absenteeism.

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Detailed instructions were issued for controlling absenteeism vide circular at reference cited. In accordance to the above circular two programmes have been developed to monitor the attendance particulars of all employees by generation of LSA Report through PMS Module.

1. LSA(Leave Sick and Absenteeism) Register:

This report generates leave, sick and absent days of employees who are absent for more than 10 days in each spell of six months i.e from January to June and July to December. This report has to be generated on 1^st of July and 1^st of January every year and maintained in a register for taking necessary action for counselling the regular absentees as per instructions in the Circular  No PD-69/2010.

2. LSA REPORT :

The LSA report (--lsa-.rpt) shows the month wise leave, sick and absent days of employees for the past 12 months. It can be generated in five ways.

i.   In ascending order of Staff No.

ii.  In descending order of employees availing highest no. of leaves.

iii. In descending order of employees availing highest no. of sick.

iv. In descending order of employees availing highest no. of Absent.

3.Induvidual employee LSA report :In addition to this a consolidated report all types of non available days (CL, EL, EOL, LWP, Spl.Leave, HPLP, Sick, Absent, Suspension, etc)for the required period for an individual employee( lsa<staffno>.rpt) is also provided for information .

It can be utilised to analyse the attendance particulars of the Crew and to take corrective action to reduce the absenteeism and improve traffic revenue.

In order to have above reports the programme files have been placed in PMS/newcobs folder of RTCWAN:

Copy the programme files lsapms.cob, lsaind.cob, lsarpt.cob and lsareg.cob from RTCWAN/PMS/newcobs folder to pmsobj directory of PMS Computer of the Depot and to generate the Reports the following procedure has to be followed by Option 7 from PMS Main menu.  In sub-menu of option 7, the following options are to be run to generate the reports.

Option 9: LSA register (as per circular No.PD-69/2010):

 

            I    When the  option is run it generates the report (-- lsareg.prt).

 

Option 10: LSA for last 12 months for crew: 

 

II & III Last Muster processed upto   :            <ddmmyy>       Ex:161210

   LSA period from date:                       <ddmmyy>       Ex.171209

                         To date:                       <ddmmyy>       Ex:161110

 Enter Staff No.X[06]: < * to quit >       Employee Number

Generates report lsa<staffno>.prt.

 

II         On which parameter to be sorted:           Reports Generated

01                Leaves                                                             (--lsa1.rpt)

02                Sick                                                                 (--lsa2.rpt)

03                Absent                                                             (--lsa3.rpt)

04                Total No. of non-available days                        (--lsa4.rpt)

05                Staff No                                                           (--lsa5.rpt)

99                Exit 

It is therefore instructed to download the files and implement the same in PMS with immediate effect.

 

 VICE CHAIRMAN &

MANAGING DIRECTOR

 

Copy to: All Unit Officers

Copy to: WM : NLR, TPT & VZM for necessary action.

Copy to:All Dy.CPM’s of Zone and All Personnel Officers of Region, LW & IROs.